May 7, 2012 Council Meeting
THE CORPORATION OF THE MUNICIPALITY
OF CHATHAM-KENT
COUNCIL BRIEF
At the Chatham-Kent Council meeting held on May 7, 2012 Council:
• Received a deputation by Joan Byng, Event Chair, Relay for Life in Chatham regarding the 10th Anniversary of Relay for Life in Chatham.
• Received a presentation on the Best Start Report to the Community 2011.
• Received a presentation by Christine Jackson, Manager, Provincial Offenses Court regarding the Provincial Offenses Court Update.
• Approved the items listed on the Consent Agenda and directed that action be taken as required.
• Awarded the Portable Food Vending Services at Kingston Park in the Community of Chatham to The Friendly Beast Food Truck for one year with a right of renewal for each subsequent year for up to three (3) years in total (May 2012 – December 2014) as per terms agreed upon by both the parties.
• Accepted the proposal submitted by Gamsby and Mannerow Limited of Exeter, Ontario in the amount of $ 140,859.60 plus HST for the work associated with Request for Proposal R12-155 Consulting Engineering Services – Three Culvert Structures, Various Locations, Municipality of Chatham-Kent.
• Accepted the proposal submitted by J.J. MacKay Canada Limited of Scarborough, Ontario in the amount of $ 52,875.00 plus HST for the work associated with Request for Proposal R12-161 Provision and Installation of Parking Meters – Community of Chatham, Municipality of Chatham-Kent.
• Approved the following recommendations regarding Tender Award: T12-120 Supply and Haul of Bulk Coarse Highway Salt:
1. The low tender of The Canadian Salt Company Limited for the per tonne unit price of $71.39 based on an estimated tonnage of 19,900 tonnes for a total of $1,445,664.63 (HST included) be approved.
2. The funding for T12-120 to come from the Public Works Winter Control Base Budget for materials of $1,407,189 with the deficit of $38,475.63 dealt with in the 2013 budget deliberations.
• Approved the 2012 Rural Resurfacing Program and awarded the tender in the amount of $4,401,880.66 including HST for Hot Mix Paving to Huron Construction Co. Ltd.
• Approved the following recommendations regarding Request for Proposal (RFP) results for a ball diamond groomer with attachments and five, one-ton dump trucks:
1. The proposal submitted by G.C. Duke Equipment Company at a total cost of $29,561.28 (1.76% HST included) for the purchase of a ball diamond groomer with attachments be approved.
2. The proposal submitted by Victory Ford for the purchase of five, one-ton dump trucks with snow equipment at a total cost of $567,927.65 (1.76% HST included) be approved.
• Directed that the Municipality enter into an agreement with the sole bidder, Double AA Roofing Incorporated for a partial roof replacement with steel shingles at 100 Poplar Street, Chatham, Contract No. T12-167 at a cost of $88,000.00 (plus HST).
• Approved the following recommendations regarding the 2012 Vehicle and Equipment Replacement List:
1. The municipal equipment list outlined in ‘Table 1’ be approved for replacement at a total cost of $3,007,500 and be funded by the Municipal Fleet reserve.
2. The ambulance equipment outlined in “Table 2” be approved for replacement at a total cost of $390,000 and be funded by the Ambulance Fleet Reserve.
3. The remaining Municipal reserve of $193,754.06 and the remaining Ambulance reserve of $541,052.87 be retained to fund possible unit failures or to deal with any tender overages that may occur throughout the year.
• Approved the following recommendations regarding the Tax Policy 2012:
1. In order to continue to have all property classes share the budget impact, the Commercial broad class transition ratio be lowered to 1.975 to remain under the provincial threshold for the commercial class.
2. With the exception of recommendation 1, all other tax policies remain unchanged from 2011 decisions.
3. A by-law to establish maximum increases for certain Commercial, Industrial & Multi-Residential properties for the 2012 taxation year be approved.
4. A by-law to set tax ratios for prescribed property classes for Municipal purposes for the 2012 taxation year be approved.
• Approved the following recommendations regarding the Allocation of Seniors Program Grant:
1. That $25,000 of the approved 2012 Seniors Program grant be allocated to St. Andrew’s Residence to serve as the host agency for the Seniors Advisory Committee and support to Senior Centres.
2. That the balance of $30,000 of the approved 2012 Seniors Program grant be issued to the Active Lifestyle Centre to support administration of the Chatham-Kent Senior Games.
• Approved the following recommendations regarding the Investment in Affordable Housing Program, Rental Housing Component – Municipal Contribution Agreement with Remmcor Ltd. for 10 Wedgewood Avenue, Chatham (Nasr Manor)
1. The Mayor and Municipal Clerk be authorized to execute the Investment in Affordable Housing Program, Rental Housing Component, Municipal Contribution Agreement with Remmcor Ltd. for the proposal to construct a two-storey walk-up, 13 unit affordable housing apartment building at 10 Wedgewood Avenue, Chatham, for a total of $1.2 million in federal-provincial funding, subject to:
a. Ministry of Municipal Affairs and Housing approval of the submitted Chatham-Kent Investment in Affordable Housing Program Delivery and Fiscal Plan;
b. Remmcor Ltd. having purchased the property at 10 Wedgewood Avenue, Chatham; and
c. Remmcor Ltd. providing the Municipality of Chatham-Kent with full indemnification from any claims against the Municipality of Chatham-Kent in connection with this affordable housing project.
2. The project specific Municipal Capital Facilities By-law for Affordable Housing by Remmcor Ltd. (Nasr Manor, 10 Wedgewood Avenue, Chatham) as set out in Appendix 1 of this report be approved.
• Amended By-law Number 174-2011, which is a by-law to authorize the construction of a water works and the imposition of a water charge for the payment of the capital cost of construction of such water works known as the Ed’s Line Waterline Extension.
• Approved the extension of the existing Extra Strength Sewer Surcharge Agreement with the inclusion of a new surcharge rate of $0.32 per m3 for the five year term of the agreement between the Corporation of the Municipality of Chatham-Kent, Chatham-Kent PUC and Harvest Pac Products Inc.
• Approved the list of 2012 Halls Lifecycle Projects totalling $60,466 to be funded by the Halls Lifecycle Reserve.
• Approved the list of 2012 Indoor Pools Lifecycle Projects totalling $36,124, funded through the Indoor Pools Lifecycle Reserve.
• Approved the list of 2012 Parks Asset Lifecycle Projects totalling $340,373, funded through the Parks Asset Lifecycle Reserve.
• Approved the list of 2012 Arena Capital Asset Lifecycle projects totalling $933,759, funded through the Arena Capital Asset Lifecycle Reserve.
• Approved the following Notice of Motion by Councillor Sulman regarding Historical Plaques / Cairns
“Whereas the Kinsmen Auditorium, now demolished, was part of a Canadian Army basic training centre in World War II;
And Whereas there was a prisoner of war farm facility for German World War II prisoners on the current Doyle Sideroad;
It is now moved that staff be directed to report on the installation of historical plaques or stone cairns to memorialize the area’s important World War II historical sites.”
• Approved the May 7, 2012 Council Information Package
For further information on any of the above items, please contact Judy Smith, Clerk, Corporation of the Municipality of Chatham-Kent, 360-1998 extension 3200.
Council Briefs have been prepared in this format for the purposes of convenience only
and are not certified true copies